Our Services
- Draft budgeting proposal
- Identification and recommendation of suitable venues
- Negotiation of preferential rates and payment schedules with venue
- Co-ordinate design and production of Conference programme invitation, registration cards and posters
- Arrangement of appropriate Training Accreditation
- Placement of advertisements in relevant journals
- Liaison with other sources to enhance Conference profile
- Establishment of target database and distribution of conference programmes to all prospective delegates
- Processing of delegate registration (online available) and fees
- Organisation of travel and accommodation arrangements for faculty, delegates and sponsoring company representatives
- Arrangement and co-ordination of audiovisual services through established connections
- Arrangement of trade exhibition
- Co-ordination of catering services
- Organisation of pre conference dinner
- Organisation of official sign posting
- Organisation of Scientific Poster Display
- Organisation of security personnel
- Liaison with speakers regarding arrangements of Conference facilities, programme details, travel arrangements
- Co-ordinate production of delegate wallets and identification badges
- Production of regular progress reports to relevant company personnel and other involved parties
During Conference
- Attendance by staff of Millbrook Medical Conferences throughout the Conference providing support and general management with venue personnel, faculty, delegates and sponsors
- Monitoring and ensuring safety standards including promotion of fire regulations
- Management of registration desk, handing out of identification badges and delegate wallets
- Arrangement of transport between hotels and conference venue
- Monitoring and advising audio visual services, lighting, sound projection, video and audio recording
- Co-ordination of computer preparation and liaison between speakers and audio visual technicians
- Management of trade exhibition area
- Conference closing administration
Post Conference
- Letters of thanks to faculty
- Distribution of relevant certificates of attendance to delegates
- Arrangement of transcription of audio recordings of presentations
- Arrangement of editing of videos
- Settlement of outstanding invoices and expenses
- Production of final budget summary
- Evaluation and summary of Conference Evaluation Questionnaires
- Suggestions for follow on meetings
- Debriefing Meeting with client and associated parties
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